FEATURES
Everything that happens between your sessions.
Not a CRM. Not a note-taking app. PathwayNotes is the only tool built to make the 10,030 minutes between sessions actually count.
MODALITY-MATCHED PATHWAYS
Your framework. Not some generic wellness template.
Every modality has its own language, interventions, and philosophy. PathwayNotes doesn’t blend them into mush — it respects the distinctions. When you select CBT, your client gets thought records and behavioral experiments. When you select ACT, they get values work and defusion exercises. The AI adapts completely.
CBT, ACT, DBT, IFS, EMDR, psychodynamic, solution-focused, and more
Each pathway mirrors the language and interventions of the framework
New modalities added regularly — request yours if it’s not here yet
Switch modalities per client, not per account
AI-GUIDED REFLECTIONS
Homework that doesn't feel like homework.
After each session, your client gets guided reflection prompts that build on what you worked on — not random check-ins. Each prompt is tied to their treatment focus, adapts to their responses, and escalates depth over the week. It feels like a conversation, not an assignment.
3-5 prompts per week, paced and progressive
Each reflection ties to session themes you set
AI adapts tone and depth based on client responses
Clients spend 5-10 minutes per reflection — that’s it
UNLIMITED AI MESSAGING
11:42 PM. They're spiraling. You're asleep. That's fine.
Clients don’t struggle on a schedule. When something comes up at midnight, they can message the AI — and get grounded, modality-aligned support that doesn’t go rogue. It’s not therapy. It’s a bridge until the next session.
Available 24/7 — no burnout on your end
Stays within your modality’s framework, always
Flags crisis indicators and escalates appropriately
All conversations visible in your dashboard
BETWEEN-SESSION ANALYTICS
See what's happening when you're not in the room.
Most clinicians fly blind between sessions. PathwayNotes gives you a dashboard showing who’s engaging, what patterns are emerging, and where attention is needed — before the client walks in. Low engagement is data too.
Per-client engagement scores and completion rates
Theme and pattern detection across reflections
Weekly trends and response depth tracking
Practice-wide analytics for group practices
AUTO SESSION PREP
Two minutes before session. You already know the landscape.
Before every session, PathwayNotes generates a prep summary: what your client reflected on, what themes emerged, engagement levels, and suggested focus areas. You walk in with context instead of scrambling for notes.
Auto-generated before each session
Highlights patterns and themes across reflections
Flags engagement drops and emerging concerns
Suggests clinical focus areas based on data
5 of 5 reflections completed. Avg. response: 195 words. Highest depth on Day 3 thought record exercise.
4 out of 5 reflections referenced fear of judgment in workplace situations. Automatic thoughts consistently catastrophize social evaluation.
Client expressed readiness to test a low-stakes social interaction. Consider designing a workplace exposure exercise.
On Day 4, client wrote: "I realized I've been treating my anxiety like a fact instead of a feeling. That's new for me." — strong metacognitive awareness.
Data encrypted at rest and in transit
Clinicians see only their own clients
Business Associate Agreement for Enterprise
Every access event tracked and reviewable
You decide what stays and what goes
Regular third-party security audits
Designed for healthcare data from day one — not retrofitted.
HIPAA-ALIGNED SECURITY
Built for clinical reality. Not bolted on after launch.
PathwayNotes was designed from the foundation for clinical data. This isn’t a wellness app that slapped a padlock icon on the landing page. Encryption, access controls, and compliance architecture are baked into every layer.
End-to-end encryption at rest and in transit
Role-based access controls for group practices
BAA available for Enterprise plans
Regular security audits and penetration testing
Data retention policies you control
Plays nice with the tools you already use
COMPARE
It's not apples to apples. But people
ask anyway.
Other tools manage your practice. PathwayNotes manages the space between sessions. Here’s how they stack up.
| Feature | PathwayNotes | SimplePractice | Generic Journaling Apps |
|---|---|---|---|
| Between-session client engagement | Built-in | No | Generic |
| AI-guided client messaging | Unlimited | No | No |
| Auto session prep summaries | Yes | No | No |
| Between-session analytics | Deep | No | Basic |
| Pattern & theme detection | AI-powered | No | No |
| HIPAA-aligned architecture | Yes | Yes | Rarely |
| Scheduling & billing | Not our lane | Yes | No |
| Starting price | $35/mo | $29–$99/mo | $0–$15/mo |